Easily set travel policies and approval flows (as many as you need!) that suit the specific needs of your company.
PPM America, Inc.
Excellent, it's great that you trust your bookers and travelers! You hired them, you work together, it's great that you have that trust. And yes, you should have a travel policy for a couple reasons. First, travel policies remove uncertainty for bookers and travelers, allowing them to see which options work for the company when they're considering itinerary options instead of interpreting or guessing at your expectations. You can set your policy as strict or permissive as you like, but that guidance helps your colleagues. Second, with AmTrav travel policies you can set the form of payment by travel policy, making it easy to align the Sales department card with Sales travelers, and so on. Finally, setting policy allows you to see metrics on the itinerary options that your bookers and travelers pick so you have a baseline understanding of the impact of looser or stricter policy.
Your savings are up to you. Along with accessing negotiated rates and efficiently using unused tickets, AmTrav empowers you to create a policy that's as strict or permissive as you like. Travel policies can set limits on airfare, hotel and car rates (maximum limits or limits relative to the "lowest logical" rate in the market), require advance purchase to save money, set limits on plane cabins, hotel star rating and car classes, and more, and of course you can create multiple policies so that policies are appropriate for different departments or job levels. No matter where you're coming from, with AmTrav you'll gain visibility and control over spending that you didn't have before, plus expert advice from an AmTrav Relationship Manager whenever you need it.
How many travel policies you set up is entirely up to you: create one, or create one thousand (really, there's no limit). We see clients set up different policies for different departments (Sales travels differently from Operations), for different job levels (executives allowed to fly business class internationally), and for different trip purposes like inviting an interviewee or flying a contractor. Creating a policy in AmTrav takes only minutes for you or any other admin at your company, with a step-by-step guide to creating policy in the AmTrav Knowledge Base if you need help.
No! You have complete control over how you configure your pre-trip approvals. You can require approval on all bookings under a policy, on no bookings under a policy, or on only those bookings that violate policy, and you can even auto-approve bookings made my approved approvers. You have full control of who approves bookings for each policy and when they're notified. Learn more about setting approval rules and approving bookings.
First, AmTrav gives you a summary view of your bookers' compliance with policy in the Travel Reports so you can quickly see compliance rates with each policy criteria and each product (air, hotel, car). If you want to dig deeper the AmTrav Out of Policy Log has a record for every out-of-policy booking including the policies violated, an explanation from the booker and the full details of the booking. Want expert advice? Your AmTrav Relationship Manager is ready to help, can ensure that your policies follow best practices, are in line with your peers, and can help with policy communications to bookers.
We're not shy, check out our documentation on how you can configure AmTrav travel policy & approvals for yourself.Learn More →
A five-step guide to developing a travel policy that bottom liners and travelers will both like.Learn More →
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