How do I add employee ID fields to my account?

Use Employee ID fields to collect specific information about travelers for every booking.

Employee ID fields let you collect specific information about employees like their department or home office for each booking, making it easier to analyze your travel and spending data by department or office. 

Note that because Employee ID fields are about the employee they don't change for each booking, if you need a field that changes for each booking (like a trip reason or project code for a trip) you can use Optional Billing Fields (learn more about Optional Billing Fields here).

Here's how to add Employee ID Fields to your account:

Step 1: Click on Company Settings under Manage in a2b.

amtrav-company_settings-screenshot-desktop-step1-v1-01Step 2: Scroll down to the Employee ID Fields section and click +Add New Employee ID Field.

amtrav-company_settings-screenshot-desktop-step2-v1-01Step 3: Add the Field Name and then select whether the traveler’s answer options for each field should be chosen from a drop-down menu ("Provide pre-set options") or if bookers can enter their own text ("Accept free-form text input"). If answers are pre-set, you’ll need to enter each pre-set option here too, click Add to save each pre-set option.

amtrav-company_settings-screenshot-desktop-step3-v1-01

Next you can set Employee Identifiers for each traveler in My Team, see the "Add a new user" article for help with setting Employee Identifiers.

Note: The maximum amount of combined Employee ID and Optional Billing Fields fields you can add is six.

 

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