Webinar: Supplier Sourcing Insights for 2025 (Parts 1 & 2)
Thank you to our presenters and everyone who joined AmTrav’s Supplier Sourcing Insights webinars. The video recording of Part 1 featuring Southwest...
Planning meetings and events shouldn’t be overwhelming. Yet too often travel coordination – negotiating with suppliers, managing rooming lists and handling last-minute travel changes is a cumbersome, time-consuming slog. From coordinating group air to securing accommodations, ensuring everyone is where they need to be is no small feat. Fortunately, in 2024, there are numerous tools and strategies that can simplify this process. Whether you're a meeting manager, travel manager, or an independent planner, this post will help you navigate the best options to streamline your group air travel planning and keep your team happy and on time.
When it comes to arranging group air travel for meetings and events, you have four options:
Let's explore each option, including their pros and cons, situations they work well and when they don't:
This approach involves either booking group air travel for your attendees yourself or letting them book their own travel and then submit for reimbursement.
Pros:
Cons:
DIY planning can work well for very small groups or when attendees are responsible for their own expenses. However, it's not easily scalable. With more than just a couple of travelers, the process can quickly become unmanageable.
Tools like Cvent and Groupize are designed to streamline event management, including registration and operations. Some also offer functionalities for booking group air travel.
Pros:
Cons:
Meeting platforms are useful but may require additional tools and integrations that take time (weeks or months) to set up, particularly for non-employee travelers.
Your company’s travel agency (like Amex or BCD) can provide professional assistance in planning travel for attendees.
Pros:
Cons:
Specialized tools like AmTrav Gather are designed specifically for managing group air for meetings and events, combining many of the best features of other options.
Pros:
Cons:
Meeting travel platforms like AmTrav Gather offer a comprehensive solution that balances control and convenience for you with flexibility and support for your attendees.
There’s no one-size-fits-all solution for planning meeting and event group air travel. The best option depends on the size of your group, your budget, and your specific needs:
About AmTrav: Through one simple technology and services platform, AmTrav helps travelers be more productive and connected, empowering companies and their people to go places, meet people and grow further. AmTrav customers enjoy integrated travel booking, travel spend reporting, traveler tracking, and 24x7 expert human support, reducing obstacles, complexity and cost so they get the full value of their business travel. Learn more or reach out for a one-on-one consultation today.
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